In addition to preserving accessioned records with enduring or historic value, archival facilities are increasingly being called upon to establish records management practices that govern the lives of records long before they reach the facility. Recent corporate and government trends indicate a growing reliance upon archival facilities to implement and maintain records management policies, especially those concerning the retention and disposition of records.

Given this growing responsibility of managing records ever earlier in their life cycle, archive facilities are realizing the essential role technology has to play in providing complete records management services. To this end, facilities are deploying records management software to efficiently classify, receive, restrict, locate, and return their inventory, regardless of media type. Increasingly, the archival industry is turning to companies like Infolinx to ensure archival compliance, as well as to establish programs reflecting best archival records management practices.

Having provided records management consultation and software services for nearly twenty years, Infolinx has considerable experience it helping archival providers at state, county, municipal and corporate levels implement strategic and scalable records management solutions to meet today’s stringent requirements.

Infolinx records management solutions enable clients to:

• Comply with regulatory requirements such as DoD 5015.2 and Section 508e
• Manage records from multiple departments all within a single application
• Implement a browser-based, true thin-client application
• Track records from point of creation through archiving and final disposition
• Implement an unlimited number of security groups restricting access to sensitive records and/or data.
• Maintain complete audit histories for every record
• Minimize “lost” records with low-impact user compliancy and proven recovery strategies
• Integrate with existing software applications
• Seamlessly integrate barcoding, color-coded labels, and Radio Frequency Identification (RFID)
• Encourage end-user “buy-in” with intuitive interface
• Collaboratively design and implement an unlimited number of retention schedules for the archiving or destruction of records
• Maintain records integrity via proven inventory practices
• Maximize end-user accuracy and efficiency through workflow improvements including automated data entry, records requesting, bulk updating, and merging of duplicate records
• Analyze process metrics identifying bottlenecks and potential workflow improvement areas